1.      SUMMARY

The “Win F1 Paddock Club ticket to the Baku F1 on 23 September 2025 + Flight tickets to Baku + one night stay ” is sponsored by Qatar Airways Group Q.C.S.C. with its registered office at P.O. Box 25550, Doha, State of Qatar (the “Sponsor” or “Qatar Airways”). The Prizes are subject to these Official Rules which form a legally binding agreement with respect to this contest between the Sponsor and the Participant (as defined in sub-clause 2.1 below).  Please read them carefully. If you do not agree to these Official Rules, you are not eligible to participate and to win any of the Prizes. The decisions of the Sponsor are final and binding on all aspects of this Contest as permitted by law. This contest is organized solely by Qatar Airways and is not affiliated with, endorsed, or sponsored by any governmental authority or public procurement process.

2.      ELIGIBILITY 

2.1   The Contest is open to employees of travel agencies who hold valid Qatar Airways Trade Portal (“Trade Portal”) credentials, who are legal residents of KSA, UAE, Oman, Kuwait & Bahrain and are 18 years of age or older at the date of entering the contest (each a “Participant”).

2.2   Participants issuing the highest number of Qatar Airways’ tickets based on the below criteria for the campaign during the period till 30 August 2025 will get qualified for the Campaign Winner Contest.

2.2.1. First and Business Class ticket to all destinations

2.2.2 Economy class tickets to Munich, Berlin, Frankfurt, Hamburg and Dusseldorf 

2.2.3 Economy class tickets to Sydney, Adelaide, Perth, Melbourne and Brisbane

2.2.4 Economy class tickets to Atlanta, Boston, Dallas, Washington, Houston, New York, Los Angeles, Miami, Chicago, Seattle, San Francisco.

2.2.5 Tickets for flights operated by Qatar Airways only.

2.2.6 Both OW & RT with outbound to be completed by 30 August 2025

2.3   Account to the Trade Portal, can be created on https://www.qatarairways.com/tradeportal/en/homepage.html

2.4   Employees, officers, directors and agents of Qatar Airways, its subsidiaries, and each of their immediate families (spouse, parents, siblings and children) and their household members are not eligible to participate in the Contest.

2.5   Each Participant confirms that they meet all eligibility requirements set out under sub-clause 2.1 above (the "Eligibility Requirements").

3.      AGREEMENT TO THE OFFICAL RULES

All Participants must comply with these Official Rules. All interpretations of these Official Rules by Qatar Airways are final. You agree that participation in this contest constitutes your agreement to these Official Rules. By participating in the contest, you confirm that, where you are an employee, you have obtained the permission of your employer to participate in the contest, you agree to these Official Rules and that all interpretations of these Official Rules by Qatar Airways are final as permitted by law and you agree (where you are an employee) to notify the Sponsor of any procedures required by your employer to be observed regarding your participation in the contest.

4.    CONTEST PERIOD

4.1   This contest commences on 30 July, 2025 at 09:00 AM (local time ) and will end on 30 August, 2025 23:30 Hrs. (Local time), or any extended date which the Sponsor may in its sole discretion decide (the “Contest Period”). Any extensions to the contest period will be communicated through the Trade Portal.

5.      HOW TO PARTICIPATE IN THE CONTEST

5.1   You must meet the Eligibility Requirements stated under sub-clause 2.1 to enter the Contest during the Contest Period before the deadline stated in sub-clause 4.1.

5.2   While issuing Qatar Airways’ tickets, Participants must enter the unique Track Code “BAKUF125” manually in each ticketed PNR through an OSI entry along with their Trade Portal membership number.

5.3   Qatar Airways will track OSI entries for ticketed PNRs during the contest Period to determine the Campaign Winner Contest. Below are examples of OSI entries (Please reconfirm OSI entries with your respective GDS):

5.3.1   Amadeus:          OSQRBAKUF125/ BAKUF125TAXXXXXX

5.3.2   Galileo:             SI.QR*BAKUF125/BAKUF125TAXXXXXX

5.3.3   Sabre, Abacus : 3OSI QR BAKUF125/BAKUF125TAXXXXXX

5.3.4    Worldspan      : 3OSIQR/ BAKUF125/ BAKUF125TAXXXXXX

5.3.5 TAXXXXXX is the Trade Portal Membership number

5.4   Announcement and communication in relation to the Contest will be published on Qatar Airways Trade Portal. You must visit the link  for more details of the Contest.

5.5   Trade Portal Membership ID of all Participants shall be included to enter the Contest.

5.6  Qatar Airways reserves the right to disqualify any Participant who provides false information, fails to provide information or comply with these Official Rules, conspires with others to gain an unfair advantage, or is otherwise involved in any way in manipulating, interfering, or tampering with the conduct of the contest.

6.      WINNER’S SELECTION

6.1   On 4 September, 2025, the entries of all qualifying Participants who have successfully performed all the steps set out in sub-clauses 5.1 to 5.3 above will be tabulated and ranked which will not be viewable by the public. From the Participants, ONE Agency will be selected for the Campaign as Winner based on achieving the highest sales of tickets (the “Potential Winners”).

6.2   The Potential Winner Agency will be sent a prize announcement from Qatar Airways’ official account via an email to the email address stated in their trade portal account (“Prize Announcement”) and the email address of the Account Manager assigned by Qatar Airways to the agency. The Potential Winner Agency are required to respond to the Prize Announcement by email and confirm acceptance of the Prize within seventy-two (72) hours from the time he/she receives the Prize Announcement.

6.3   Qatar Airways will request to be provided with evidencing document for verification of the Potential Winner’s age, identity, email address and residential address.

6.4   Potential Winner will be required to sign and return via email an affidavit of eligibility and liability release provided by the Sponsor (collectively, the “Release”) within seven (7) days of receipt together with all or any additional documents or details which Qatar Airways may require, in order to receive the Prizes. Subject to each Potential Winner’s consent, a list of Winner will be published on the Contest’s landing page on the Trade Portal.

6.5   If the Potential Winner meet all of the requirements of this clause 6, then the Potential Winner will be deemed to be “Winner”. If a Potential Winner/s:

(i) does not meet the Eligibility Requirements;

(ii) does not react or respond to the Prize Announcement within the specified period;

(iii) does not wish to receive a Prize;

(iv) refuses or fails to provide verification information requested by the Sponsor;

(v) fails to return the Release within the specified timeframe; or

(vi) is disqualified on inter alia any grounds refer to in these Official Rules or any grounds in Qatar Airways’ sole and absolute discretion,

that Potential Winner’s Prize will be forfeited and the second-best performing agency will be announced as Potential Winner.

If a Potential Winner is not awarded a Prize for any of the reasons set out above, then at Qatar Airways’ sole and absolute discretion, the Prize in question may either be completely forfeited (i.e., no replacement winner will be chosen), or the selection process detailed above may be repeated. In case where the selection process described above is repeated, the alternate Potential Winner/s may be contacted after the deadline specified under this clause.

7.      PRIZES

 Subject to the Prize restrictions stated in clause 8 below, and the Eligibility Requirements and conditions for participation to the Contest stated in clauses 2 and 5 above:

7.1   Grand Prize will be comprising of the following:

·         F1 Paddock Club ticket to the Baku F1 on 23 September 2025

·         Return Flight tickets to Baku

·         One night stay in Baku

8.      PRIZE RESTRICTIONS

8.1   Prizes are provided “as is” and without any warranty, representation or guarantee, express or implied in fact or in law, and any implied warranty of merchantability (or other warranty as to quality) or fitness for a particular purpose. A Potential Winner who is ineligible for a Prize, or is unable to or who does not accept or utilize a Prize, for any reason will not make any claim against the Sponsor for any reason whatsoever, and will have no claim against the Sponsor for any reason whatsoever and arising out of whatever cause. 

8.2   Prizes are non-extendable and non-cashable. No cash redemption or prize substitutions by the Winner/s are allowed except where required by law.

8.3   Winner/s is responsible for any and all fees, charges and taxes applicable to the Prize, which may not be issued without payment for taxes including withholding taxes and fees. Where required by law, Winner/s may have to pay withholding taxes to Sponsor for the latter to fulfil its tax obligations.

8.4   Winner/s is responsible for any additional travel related costs incurred to watch the F1 race in Baku not limited to cost to procure the visa to travel to Baku and travel insurance.

8.5   The transport within the city to watch the race is not part of the prize. The winner will have to organize his transport from respective city to race venue

8.6   The validity period for the prize tickets may not be extended and prize tickets may not be rebooked. The validity of the race tickets will be until the respective matches

8.7 The Sponsor assumes no responsibility or liability towards any winner who is not eligible for a prize, who is unable or who does not accept or use the awarded prize, for any reason whatsoever.

8.8   Sponsor reserves the right in its sole and absolute discretion to disqualify any Participant or Potential Winner/s who tampers or attempts to tamper with the entry process or the operation of the Contest, provides false information, fails to provide information, conspires with others to gain an unfair advantage, or is otherwise involved in any way in manipulating, interfering, or tampering with the conduct of the Contest, or violates the Official Rules, or acts in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten or harass any other person. CAUTION: ANY ATTEMPT BY A PARTICIPANT OR ANY OTHER INDIVIDUAL TO DELIBERATELY DAMAGE ANY WEBSITE OR UNDERMINE THE LEGITIMATE OPERATION OF THE CONTEST MAY BE A VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE; SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES FROM ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT PERMITTED BY LAW.

8.9   The Participant shall not have any claim against the Sponsor and its agencies for technical, hardware or software malfunctions, telephone failures of any kind, lost or unavailable network connections, or failed, incorrect, inaccurate, incomplete, garbled or delayed electronic communications whether caused by the sender or by any of the equipment or programming associated with or utilized in this Contest which may limit the ability to participate or by any human error which may occur in the processing of the entries in this Contest.  Sponsor reserves the right to modify or cancel the Contest in accordance with applicable laws if it becomes technically corrupted. In such event, Sponsor will award Prizes via random drawing from eligible entries received prior to cancellation.

8.10   All prizes must be claimed and travel must be completed by the deadlines communicated by the Sponsor. Extensions will not be granted.

9.    PUBLICITY RELEASE

If a Winner consents, Sponsor will collect and use the Winner’s name, country of residence, and/or photograph for advertising, promotional and/or publicity purposes in trade communications and on Qatar Airways Trade Portal without any obligation or consideration or counterpart whether financial or otherwise, except for the awarding of the Prize to the Winner. In case that the Winner intends to make a publicity regarding his/her win on the Contest and/or Prizes, such publicity must not contain anything that would harm and/or be detrimental to the Sponsor’s reputation.

10.   PRIVACY

10.1 Personal data submitted in connection with the Contest will be processed to allow you to participate in the Contest, allow us to administer the Contest, where you are a Potential Winner to inform you of this, to process the delivery of and distribution of the Prizes, to measure the response to Contest and for any other purposes disclosed in these Official Rules. We will process your personal data based on the Official Rules of this Contest, in accordance with Qatar Airways Privacy Notice (as may be amended from time to time) located at https://www.qatarairways.com/en/legal/privacy-policy.html and as permitted by law. If you decline to provide this information, we will not be able to register or enter you into this Contest or award you any Prize if you have been successful.

10.2 As Sponsor of the Contest, we may process your name, email address, your country of residence, proof of residence, age verification documentation and/or personal identification documentation in accordance with applicable laws. We will retain any personal data provided for a maximum of ninety (90) days from the date of participation to the Contest or any longer period in order to administer these Official Rules for the purposes of this Contest.

11.   RELEASE OF LIABILITY

A Potential Winner who is ineligible for a Prize, or is unable to or who does not accept or utilize a Prize, for any reason shall not have any claim against the Sponsor, its subsidiaries, affiliates, divisions, employees, officers, directors, representatives, mandatories, and agents (collectively, the “Releasees”). SPONSOR'S TOTAL LIABILITY FOR ALL CLAIMS ARISING OUT OF OR IN CONNECTION WITH THE CONTEST SHALL BE LIMITED TO THE VALUE OF ONE PRIZE. THE RELEASEES‎ SHALL NOT BE LIABLE TO PARTICIPANTS FOR ANY SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY, CONSEQUENTIAL OR PUNITIVE DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE CONTEST OR THESE OFFICIAL RULES INCLUDING LOSS OF PROFIT, OR REVENUE. NOTHING IN THESE OFFICIAL RULES SHALL OPERATE TO EXCLUDE OR LIMIT SPONSOR'S OR ITS AFFILIATES' LIABILITY FOR DEATH OR PERSONAL INJURY RESULTING FROM SPONSOR'S OR ITS AFFILIATES’ NEGLIGENCE, FOR FRAUD OR FRAUDULENT MISREPRESENTATION OR FOR ANY OTHER LIABILITY WHICH MAY NOT BE EXCLUDED OR LIMITED BY LAW.

12.   FORCE MAJEURE

EXCEPT AS OTHERWISE EXPRESSLY SET OUT IN THESE OFFICIAL RULES QATAR AIRWAYS AND ITS SUBSIDIARIES, AFFILIATES, DIVISIONS, AND ITS EMPLOYEES, OFFICERS, DIRECTORS, AND AGENTS SHALL NOT BE LIABLE OR RESPONSIBLE FOR ANY FAILURE TO PERFORM, OR DELAY IN PERFORMANCE OF, ANY OF THEIR RESPECTIVE OBLIGATIONS THAT ARE CAUSED BY EVENTS OUTSIDE OF THEIR REASONABLE CONTROL. QATAR AIRWAYS IS NOT RESPONSIBLE IF THE CONTEST TERMINATES OR ANY PRIZE CANNOT BE USED OR REDEEMED DUE TO ACTS OF GOD, WAR, TERRORISM, EXPLOSIONS, FIRES, FLOODS, EPIDEMIC, PANDEMIC OR OTHER NATURAL CALAMITIES, BAD WEATHER, STRIKES, RIOT, CIVIL DISRUPTION, INTERNET FAILURES, OR ACTS OF THE WINNER, OR FOR ANY OTHER OCCURRENCES WHICH ARE OUTSIDE OF QATAR AIRWAYS’ REASONABLE CONTROL.

13.   DISCLAIMERS

13.1 Where permitted by law, if this Contest cannot be administered as contemplated for any reason which is not caused by Sponsor, Sponsor reserves the right at its sole and absolute discretion in accordance with applicable laws to modify or terminate the Contest, Winner selection, or Prizes without prior notice.

13.2 Sponsor will not be responsible for any technical fault or failure which prevents a person from entering.

13.3 Sponsor will not be liable for any entry which is not received, or which is incomplete or damaged or which is invalid for any reason whatsoever.

14.   GOVERNING LAW

This Contest including the Official Rules in addition to all issues and questions concerning this Contest will be governed by the laws of the State of Qatar, and is subject to the exclusive jurisdiction of the competent Qatari courts. THIS CONTEST IS VOID WHERE PROHIBITED OR RESTRICTED BY LAW.

Where, in relation to contracts with consumers (being individuals acting in a private capacity), the laws of your country of residence (“Laws”) require that:

1.   The Laws shall apply to any such contract; and

2.   You may bring proceedings in the courts of your country of residence (“Courts”),

then the Contest and these Official Rules shall be governed by the Laws and shall be subject to the exclusive jurisdiction of the Courts.